Asana vs monday.com: which project management tool should you choose in 2025?

Asana or monday.com: which is right for you? If you're looking for a project management tool to manage your teams and keep track of your tasks, it's hard to ignore these two heavyweights in the sector. But beyond appearances, their differences are major: one relies on simplicity and fluidity to manage day-to-day projects, the other on customisation and automation to orchestrate complex processes.

In this article, we compare Asana and monday.com point by point: features, pricing, interface, integrations, strengths and limitations. Our aim? To help you choose the tool that really meets the needs of your business, whether you're an agile startup, a marketing team looking for collaboration, or an SME managing several projects at once.

And to get straight to the point, we've also included clear comparison tables to help you decide quickly. Ready to find out which is best for you? Let's get down to the comparison.

What is Asana?

Overview of Asana

Asana is an online project management tool that helps teams organise, track and manage their day-to-day work. Created in 2008 by Dustin Moskovitz (co-founder of Facebook) and Justin Rosenstein, Asana is now aimed at SMEs, start-ups and large companies alike, with a clear positioning: simplify task and project management for teams.

In concrete terms, Asana allows you to:

• structure your projects into tasks and sub-tasks,
• assign them to different team members,
• set deadlines
• and track progress in real time.

Used by thousands of teams worldwide, Asana's customers include companies such as Airbnb, Google, Spotify and Deloitte... and Appvizer! Nothing less 😀

Its strengths? A clear interface, robust features for tracking projects, and above all, the ability to collaborate effectively without multiplying useless emails or meetings.

Asana is equally well positioned for:

• Marketing teams managing campaigns,
• Product or tech teams following complex roadmaps,
• Agencies coordinating several client projects at the same time,
• Or small businesses that need a simple tool to structure their work.

In short, it's a multi-purpose application designed to facilitate teamwork, share responsibilities and meet deadlines.

Asana's main features

Asana offers a comprehensive set of features for managing both simple and complex projects. Here are the main ones:

• Task and sub-task management: task creation, team member assignment, due dates, attachments, comments; everything you need to track progress on a daily basis.
• Multiple views for visualising projects:
• Kanban boards for tracking the stages of a workflow,
• Lists for a structured, hierarchical view,
• Calendar to view deadlines,
• Timeline (Gantt) to plan complex projects with dependencies.
• Dependency management: link tasks together to automate the order of execution (perfect for projects where not everything can start at the same time).
• Automations: create automatic rules for assigning tasks, sending notifications and updating statuses (e.g. move a task to "To Do" when another has been completed).
• Customisable project templates: to save time and standardise recurring processes (e.g. marketing campaign launches, customer onboarding).
• Time tracking and reports (advanced functions or via integrations): to view the team's workload and anticipate delays.
• Forms: create internal forms to centralise requests (e.g. marketing brief, IT request).
• Team collaboration: comment directly on tasks, mention users, share files.
• Project portfolios or PPM (Project Portfolio Management): overview of several projects, with their status and priorities.
• Objectives management: align projects with the company's OKRs (objectives and key results).
• Integrations: Slack, Google Drive, Microsoft Teams, Zapier, Salesforce, and many more (over 200 integrations available).

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Advantages and disadvantages of Asana

Asana may be one of the best-known project management tools, but it's not perfect. Here's an honest overview of its main strengths and limitations, to help you assess whether it's right for your needs.

✅ Advantages of Asana

• Intuitive interface that's fun to use, even for beginners.
• Great flexibility of views (lists, tables, calendar, timeline) to adapt to all types of projects.
• Powerful automation to avoid repetitive tasks (without the need for a developer).
• Smooth collaboration with comments, targeted notifications and file sharing directly on tasks.
• Wide range of integrations (200+) to connect Asana to all your tools (Slack, Google Drive, Microsoft Teams, Notion, etc.).
• Ready-to-use templates to save time creating recurring projects.
• Integrated goal management (for companies that want to align project and strategy).

❌ Disadvantages of Asana

• Sometimes steep learning curve for advanced features (e.g. portfolios, complex automations).
• No native time-tracking tool (you have to go through a third-party integration or a superior plan).
• Limited visual customisation of tables (compared with monday.com, which offers more flexibility in this respect).
• Advanced features (portfolios, objectives, advanced reporting) reserved for Premium or Business plans; not accessible to small teams on a tight budget.
• Not suitable for highly technical projects (no fine-tuned resource management tool or load diagram, for example).

What is monday.com?

Overview of monday.com

monday.com is an all-in-one work management platform that enables teams to plan, organise and track their projects visually and collaboratively. Launched in 2012 in Israel, monday.com has established itself as a major player in the market, with over 180,000 customers worldwide, including Coca-Cola, Canva, HubSpot and Universal.

Its positioning is clear:

• to offer an ultra-customisable tool
• capable of adapting to all teams,
• whatever their processes and needs, from marketing to IT project management, human resources or customer relations.

Where other tools impose a way of working, monday.com focuses on flexibility: you can create your own workflows and automations, without writing a single line of code. In fact, that's what makes it the preferred choice for teams who want a tool that adapts to the way they work, rather than the other way around. 🙌

In concrete terms, monday.com allows you to:

• Create visual dashboards to drive projects;
• Customise each table with appropriate columns (status, dates, people, figures, links, etc.);
• Automate repetitive processes (notifications, task creation, status changes);
• Collaborate as a team on tasks, commenting on and sharing files;
• Monitor project progress in real time, with different views: table, calendar, timeline, Gantt, Kanban.

✅ In short, monday.com is designed for teams looking for flexible, powerful software that can adapt to a wide range of projects, whether they're running a marketing campaign, managing a complex product project or monitoring a sales pipeline.

Key features of monday.com

monday.com is a true Swiss army knife of project management, enabling teams to build their own system for managing tasks, workflows and projects, without relying on a developer. It stands out for its rich functionality and, above all, its ability to adapt to different types of projects and teams. Here's an overview of the main features that make it such a powerful tool:

• Highly customisable project management tables:
• Each table can be configured with specific columns: status, dates, people assigned, figures, links, files, custom labels, etc.
• Possibility of creating "groups" to separate phases of a project or different projects in the same space.
• Multiple views for viewing projects:
• Table view (enhanced spreadsheet type) to keep track of everything at a glance.
• Kanban, calendar and Gantt (timeline) views to adapt the display to the type of project.
• Workload view to distribute tasks according to team availability.
• Code-free automation:
• Create rules to automate recurring tasks: notifications, status updates, creation of new items, automatic reminders, etc.
• Library of pre-built automations that are easy to customise.
• Integrated forms: turn any table into a form to share, to collect requests or briefs (e.g. marketing requests, customer support).
• Dashboards: group and view multiple projects at a glance, with graphs, counters and timelines.
• Track KPIs, deadlines and allocated resources.
• Dependency and sub-element management: link tasks together, create sub-tasks to divide up the work more effectively.
• Integrated collaboration:
• Comments on each item.
• Targeted notifications.
• File sharing directly on tasks.
• Ready-to-use templates: monday.com offers dozens of templates by business: marketing, product, HR, CRM, IT, etc.
• Large library of integrations: Slack, Gmail, Outlook, Google Drive, Zoom, HubSpot, Salesforce, Jira, Microsoft Teams, Zapier... and many more.

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Advantages and disadvantages of monday.com

monday.com seduces with its flexibility and all-in-one features, but it also has its limitations. Here's a full review so you know what to expect.

✅ Advantages of monday.com

• Advanced table customisation: columns, statuses, formulas, everything can be adapted to the specific needs of each team.
• Powerful automations, accessible without code, to save time on repetitive tasks.
• Multiple views (table, calendar, Gantt, Kanban, workload) to suit different types of project.
• Visual, customisable dashboards for centralised activity management and KPI monitoring.
• Extensive library of business models to get you up and running quickly, whatever your sector (marketing, HR, IT, product, etc.).
• Smooth integrated collaboration with comments, mentions and file sharing on every element.
• Numerous native integrations (over 200), making it easy to connect with tools already used by the team.
• Modern, colourful, user-friendly interface, making it easy for teams (even the least tech-savvy) to adopt.

❌ Disadvantages of monday.com

• Initial learning curve: the wealth of options can be confusing at first, especially for teams that have never used project management software before.
• High price to access advanced features (powerful automations, multiple views, dashboards, unlimited integrations). Not always suitable for small teams on a tight budget.
• Certain limitations on the free version and the first packages (number of monthly automations, number of views).
• Can become complex and cumbersome if you multiply the number of tables and automations, especially without good internal governance.
• Lack of advanced time or load (resource) management on intermediate packages (you have to upgrade to higher plans for these features).

Asana vs monday.com: compare features

When you're looking for a project management tool, it's the features that often make the difference. And on this point, Asana and monday.com don't play quite the same score. To help you see things clearly, we've compared the essential features you'd expect from a pro software package: task management, automation, collaboration, reporting, etc. Here's the summary table.

👉 To sum up:

• Asana is perfect for teams who want to get down to basics, without getting lost in customisation.
• monday.com is ideal for those looking for an ultra-modular platform capable of orchestrating complex processes (with the downside of potential complexity to manage).

Asana vs monday.com: compare prices

Powerful features, yes... but at what price? Because budget remains a decisive criterion, we've broken down the pricing plans of Asana and monday.com for you, in euros, with what each package includes. Here's a clear table to compare what you pay and what you get.

Rates raised in March 2025.

👉 Bottom line:

• Asana: ideal for teams looking for a robust free version, with the option to upgrade for advanced features.
• monday.com: suitable for teams looking for flexibility from the first paid plans, with particular attention to the limits of automation and integration depending on the plan chosen.

Asana vs monday.com: which AI features for project management?

Artificial intelligence (AI) is now making its way into project management tools. The promise is simple: to save you time, automate repetitive tasks and improve decision-making. But what do Asana and monday.com actually do? Here's the comparison.

👉 To sum up: if AI is a decisive criterion for your team, monday.com now offers more out-of-the-box functionality. But Asana is following closely behind and is set to expand its offering.

Asana vs monday.com: which interface is more intuitive?

Project management software is also (and above all) a question of ease of use. Clear interface, fluid navigation, customisation... If the tool is a gas factory, your teams will never use it. So, between Asana and monday.com, which comes out on top in terms of user experience (UX)? Here's a detailed comparison of the different aspects of their interfaces.

👉 To sum up:

• Asana focuses on a simple, fluid experience: perfect for teams that want an efficient tool without wasting time setting everything up. Ideal for simple to moderately complex projects.
• monday.com offers a more visual and powerful interface that's highly customisable, but can take some getting used to, especially if the team isn't used to complex tools. An excellent choice for those who want to fine-tune the way they work.

Asana vs monday.com: compare integrations

A good project management tool should integrate easily with your existing software: Slack, Google Drive, Microsoft Teams, CRM, dev tools, etc. Without these integrations, you'll be cutting and pasting and wasting time. 😅 So, between Asana and monday.com, which integrates best into your team stack? We've got you covered.

👉 Bottom line:

• Choose Asana if your main need is to connect Slack, Drive, Teams, Jira, HubSpot without headaches.
• Choose monday.com if you want to centralise complex workflows (CRM, finance, HR, ERP) and limit external tools.

When should you choose Asana or monday.com?

Examples of Asana use cases

Asana is often praised for its ease of use and its ability to organise tasks efficiently. Here are a few situations where Asana stands out:

• Small teams or startups: Thanks to its robust free version (up to 15 users), Asana is ideal for small organisations that want to centralise task management without incurring significant costs.
• Projects requiring fluid collaboration: The comments, mentions and file sharing features enable direct communication within tasks, making collaboration easier.
• Users looking for a clean interface: Asana offers an intuitive interface that minimises the learning curve, allowing teams to quickly focus on their work without getting lost in complex functionality.

🗣️ Customer testimonial (source):

Asana has revolutionised the way we organise our meetings and has enabled us to considerably reduce the volume of emails exchanged. [...] When you create an event, you have to do everything you can to create a solid project on Asana. But the following year, all you have to do is duplicate the model, change the dates and you're done!

Joël St-Pierre, Manager, Event Operations | Flagship Events & Brand Experiences, Autodesk Events

Examples of monday.com use cases

monday.com stands out for its flexibility and ability to adapt to a variety of business processes. Here are just a few examples of where monday.com excels:

• Companies requiring advanced integration: With its many native integrations, particularly in the areas of CRM, finance and HR, monday.com is ideal for companies looking to centralise various business processes.
• Teams needing advanced customisation: Multiple views (tables, Kanban, Gantt) and the ability to create code-free automations allow teams to adapt the tool to their specific needs.
• Organisations managing complex projects: Thanks to its advanced functionalities, monday.com facilitates the management of projects involving numerous dependencies and inter-team coordination.

🗣️ Customer testimonial (source):

Thanks to monday.com, we can now budget the team's time and effort in a much more scientific way, which translates into greater operational efficiency. [...] Teams no longer have to struggle to schedule meetings across multiple time zones in order to be on the same wavelength, because everything happens inside monday.com. Progress and updates can be accessed anytime, anywhere.

Samyuktha Shivakumar, Global Marketing Operation Manager chez Thoughtworks

Asana vs monday.com: which project management tool should you choose?

Asana or monday.com? It's hard to decide without taking your specific needs into account.

👉 If you're looking for a simple, effective tool to organise your tasks, track your projects and collaborate without complexity, Asana will probably be the best choice. Its uncluttered interface, generous free version and solid features make it an ideal solution for small teams, startups, or businesses that want to get down to basics.

👉 If you need a more comprehensive platform, capable of adapting to specific processes, managing complex projects and avoiding the multiplication of tools thanks to the many integrations, monday.com stands out as the most robust solution. A relevant choice for SMEs, agencies, or large teams looking to customise their workflows and automate advanced tasks.

In a nutshell:

👉 Ultimately, it's the nature of your projects and the maturity of your teams that should guide your choice.

And if you're still not sure? The good news is that both solutions offer a free trial. The easiest way is often to test each tool on a pilot project and see which one best suits the way you work.

FAQ: answers to frequently asked questions about Asana and monday.com

Asana or monday.com: which is the best tool for managing a simple project?

If you need a project management tool that's quick and easy to get to grips with, Asana is often more suitable. Its uncluttered interface and features focused on task management mean that teams can get started without any complex training.

Which platform should you choose for complex, automated projects?

monday.com is more powerful for managing complex projects, thanks to its advanced automation, numerous views (Gantt, workload, dashboards) and customisation options. If your project involves structured workflows and dependencies, monday.com will be more comprehensive.

Do Asana and monday.com offer a free version?

• Asana: ✅ Yes, a free version for up to 15 users, with all the basic features (tasks, projects, collaboration).
• monday.com: ✅ Yes, but limited to 2 users and with restricted functionality (no automations, limited views).

Which tool is best suited to a marketing team?

• Asana: ideal for tracking simple marketing campaigns, collaborating on tasks, and keeping track of deadlines.
• monday.com: better for orchestrating complex campaigns, creating customised workflows (e.g. validation of steps, automation), and connecting the project to other tools (CRM, design, analytics).

Can we manage dependencies between tasks with Asana and monday.com?

✅ Yes, both tools allow you to manage dependencies (blocking tasks, hierarchical relationships). However, monday.com offers more flexibility in creating complex links between items.

Is it possible to create automations without code?

✅ Yes, both Asana and monday.com offer code-free automations (rules, notifications, status changes).
📊 Difference: monday.com allows more automations from the first plans, with a more powerful engine for complex workflows.

Can you track time spent on tasks with Asana or monday.com?

• Asana: ❌ No native time tracking, but possible via integrations (e.g. Harvest, Toggl).
• monday.com: ⚠️ Limited on early plans, but possible on higher plans (Pro) or via integrations (e.g. Clockify).