Why use payroll software?

There's no room for error when it comes to drawing up payslips or making declarations to official bodies. For your SME or VSE, it's vital to use payroll management software to avoid pitfalls and benefit from reliable support.

See all software Payroll

Controlling the payroll process

Choosing payroll software is a real solution for your business. It eliminates the need to hire a service provider from outside your business, or to employ someone dedicated to this task. It will make it easier for you to issue payslips, and also to calculate compulsory declarations. You no longer need to worry about deducting holiday pay. Everything is done automatically. You can manage the process from departure to arrival without any outside intermediaries. It also helps you avoid the mistakes you might make if you were to manage the payroll yourself without any support. The software will flag up any errors and notify you so that you can rectify them quickly.

Help with getting to grips with the software

When you use a management solutions provider, you can expect rapid training on the payroll management software. It is vital that you are able to ask questions and understand all the functions of the software so that you can avoid making mistakes later on. To make sure you don't get into trouble, ask one or two of your colleagues to attend the training. That way, several of you will be able to use the payroll software, and if one of you is absent or off sick, your company won't be handicapped by having to wait for pay slips to be issued. Many software suppliers offer telephone support to assist you or solve a problem.

What do you need to pay attention to?

• Payroll management software needs to be updated very regularly to maintain the legal framework for establishing salaries. It is essential that the supplier offers you these updates. Otherwise the software will quickly become obsolete. In the accounting field, there are very regular changes that can be fundamental. So not only must the software be updated every time there is a major change, but the person who is going to use it in your company must be continually trained and keep abreast of legislation. By choosing online payroll software, you can be sure that your software will be completely up to date at all times and that you will be in compliance with all legal obligations.
• The cost of desktop software may seem reasonable at the outset. You should expect to pay between €1,000 and €3,000 for a truly comprehensive package. However, you also need to budget for the many updates that will be essential. When you buy online payroll software, you pay a monthly subscription fee and don't have to pay for updates.
• Payroll software must be intuitive and easy to use. There's no need to invest in a gas factory. You need to be able to integrate your data easily and edit your payslips easily.

See all software Payroll

Desktop or SaaS software?

It's up to you to choose between software installed on one or more workstations or, if you prefer, Software as a Service (SaaS). The advantage of having desktop software is that you are totally independent and not dependent on any service provider. However, you do have to keep your software up to date, you have to set up the software yourself, which requires good payroll skills, and you have to be able to manage your own payroll.You also need to make sure that you back up your data regularly, so that you're ready for any problems that may arise.

The advantage of SaaS is that it gives you remote access to all your data from any computer. So if you're on the move, you can connect to a computer connected to the Internet to consult your information or enter data. And not least, updates are made automatically. No need to take any steps, the remote software integrates the changes. It also offers a high level of security for all the information inherent to your establishment and is pre-configured so that you can use it with a high level of payroll management knowledge.