HRIS software: essential for your recruitment needs

How useful is an HRIS for recruitment? If you're wondering, you've come to the right place!

Recruitment is one of the most strategic activities for a human resources department. Recruiting the right profiles for the company is of vital importance , given that a recruitment failure can cost between €5,000 and €30,000, depending on the position and the costs involved.

But as you know, it's not always easy to succeed in this task when half your time is spent on administrative tasks, with no real added value. And to think that this time could be spent on quality recruitment... At least, that's the promise of integrated HRIS software.

But what exactly is an HRIS? What is it used for? What are the advantages of using one? We explain it all to you!

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What is an HRIS? Definition

HRIS stands for Human Resources Information System. It is a software package whose various modules enable each of the uses linked to human resources management to be covered within a single interface.

Thanks to dematerialisation and automation, the HRIS streamlines HR processes, saving time and boosting productivity.

HRIS software is the essential ingredient for successfully digitising your human resources department!

HRIS offer a more or less extensive range of functions, generally grouped under these headings:

• absences and leave
• expense claims
• time tracking,
• planning,
• payroll
• skills management,
• training,
• interviews,
• recruitment.

Let's take a closer look at why HRIS is particularly useful when it comes to recruitment.

Why use integrated HRIS software to recruit effectively?

Recruitment is often a complex and sometimes lengthy process, involving a large number of stages.

It can also be difficult to take the time to study applications properly and conduct quality interviews with the most promising candidates, when there are also a lot of administrative tasks to manage. Yet this is where the added value of a human resources department lies: finding the best people to join the company.

Another important issue is competition. Companies wage a merciless battle to convince the best candidates to join them. But it's the responsiveness and fluidity of the recruitment process that count.

With the support of specialist recruitment software, you can make your recruitment process simpler and faster.

🛠 With Beetween, for example, you can digitalise and manage all your recruitment tasks. The solution is an intuitive, easy-to-use interface. In particular, you can post your job vacancies on more than 150 job boards, source the profiles that interest you from LinkedIn and precisely monitor return statistics (status of applications, average recruitment time, etc.). To take things even further, Beetween can even be connected to your HRIS, so that recruitment management is seamless and integrated with your human resources management!

You can therefore integrate a digital platform dedicated to recruitment into your HRIS, or opt directly for the dedicated module in your HRIS tool.

🛠 With Nicoka, for example, you can centralise all your recruitment activities in a simple, comprehensive HRIS that's tailored to your needs, with the Nicoka ATS integrated into it. You can manage your documents ( CVs, letters, contracts, etc.), gain in speed thanks to customisable workflows from recruitment to integration, and capitalise on your candidate database with the candidate search engine based on key words.

Thanks to dematerialisation and automation, the integrated HRIS software enables you to be more efficient in the course of the recruitment process, but also more effective in the way you use your resources. you have the right information and an overview to help you make the right decisions.

Here are just a few examples of what HRIS can do for you:

• easily locate the skills available within the company or in the pool of candidates, which can sometimes save you a lengthy recruitment process ;
• post an advert on dozens of job boards in just a few clicks, without having to do it on each platform individually;
• obtain a clear, omnichannel overview of all online job offers that are still being recruited (number of applications, etc.);
• automatically feed a pool of candidates into the system as soon as an application is received;
• centralise applications regardless of the distribution channel;
• filter the applications received according to various decisive criteria;
• track candidates and their progress through the recruitment pipeline;
• schedule interviews, with automatic appointment reminders sent to candidates, together with all the necessary documents and information (map of how to get to the offices, tips on how to prepare for the interview, etc.);
• use marketing automation to ensure visibility and a personalised response to candidates, whether positive or negative;
• generate and send EOIs and employment contracts more quickly, thanks to the information in the system;
• make the employee induction process easier to manage and monitor.

See also our other HRIS software proposals in the dedicated directory.

The benefits of HRIS for recruitment

Structure your recruitment process

You can configure your HRIS and adapt it to your own recruitment processes. This gives you a cross-functional view of the entire activity, and automates the flow and exchange of information.

Secure and reliable data

HRIS software enables you to centralise information and documents online and in a safe place, thanks to security protocols and hosting on secure servers.

In terms of reliability, the HRIS avoids double (or even triple) entries and errors, making the information unique and reliable.

Better monitoring of applications

HRIS allows you to offload a large proportion of your time-consuming administrative tasks that generate little added value.

As a result, you have more time to devote to finding the ideal candidate and monitoring applications, with a greater chance of finding the right profile and convincing them of the company's seriousness thanks to a fluid process.

Optimise HR management

The HRIS lets you generate reports or tables with personalised HR indicators in just a few clicks.

This enables you to manage your business more effectively, by identifying what has worked well so that you can replicate it, and by identifying areas of weakness so that you can continually improve.

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HRIS, so you can concentrate on your core business

As you can see, HRIS software has become indispensable for human resources departments where recruitment is an important part of the job.

There's no doubt that the return on investment from this type of software will be felt: after all, your company's employees are its greatest asset.

All that's left for you to do is compare the different HRIS software packages to see which one best suits your needs and budget.

What about you? Are you already using an HRIS for recruitment? If not, what problems do you encounter on a daily basis? Don't hesitate to share your experience with us in the comments.