Adopt an ERP for efficient human resources!

By Fabien Paupier

Published: 27 October 2024

Are you an HR manager who wants to make your day-to-day tasks easier? You can, thanks to specialist software such as ERP. Easy to use and diabolically efficient, you won't be able to do without it!

In this article, we explain everything you need to know on the subject! 👇

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What is an HRIS?

ERP, or Enterprise Resource Planning, is an IT system that enables any company to manage and monitor its data and all its services in real time. This human resources solution forms part of the Human Resources Information System ( HRIS ), merging Human Resources Management (HRM) with Information and Communication Technologies (ICT). 🤓

Task automation

Organising information flows

Human resources management gives rise to numerous information flows. The aim is to :

facilitating the flow of information between department managers, human resources management and employees
archiving data: past annual interviews, memos, etc. Information accumulates and needs to be structured so that it can be stored and easily retrieved, etc.

Streamline internal processes

Managing absences and validating leave or reduced working hours can be a time-consuming process. Employees submit their requests to their manager, who validates them and then forwards them to the HR department, which in turn validates them and sends confirmation to the department manager and the employee. The Zéphir software aims to optimise these processes by means of a common exchange interface. Employees, managers and HR all have the same tool at their disposal to design and submit their choices. Information is transmitted in real time and electronically. Real time and energy savings on all sides.

Making recurring tasks easier

As far as the human resources department is concerned, a number of points need to be checked before the request is validated: the quota of CP (paid leave) taken, and the CP taken and to come. Once the request has been approved, it must be charged to the next payslip and the remaining quota of CP decremented. HR software does all this automatically. They also take into account specific features such as transport season tickets or luncheon vouchers. An effective way of reducing the risk of forgetting while saving time. 🤩

Ensuring compliance with the legal framework

Upgrades

A specialist software solution can act as a safeguard when it comes to legal obligations. Your company needs to ensure that it complies with both employment law and the sector's collective bargaining agreement. The tool helps you to identify which provisions need to be applied. Particularly as these frameworks are likely to evolve, such as the "compte pénibilité", which became compulsory at the beginning of the year, and the CPF (Compte Personnel de Formation), which recently replaced the DIF (Droit Individuel à la Formation).

The advantages of SaaS

To ensure that you are up to date with these changes, SaaS tools have the advantage of being updated remotely and continuously. With a full-web version, the publisher is able to upgrade the tool without having to intervene in your company to update it in situ. This ease of implementation for updating the tool is a real plus for your internal procedures.

HRIS for better employee monitoring

Personalise monitoring

All the events in an employee's professional life are kept in the tool:

the career development section: for planning and tracking training courses completed, requested or in progress, annual interviews and their reports;
the GPEC (forward-looking management of employment and skills) section: recruitment, trial periods, diplomas, etc;
the social section, including the health aspect: occupational medicine appointments, medical check-ups.

Archiving data in this way is useful for the HR department, but it is also a good idea to make it available to employees. For example, when preparing for an annual appraisal interview, HR can make the minutes of previous interviews available to both the manager and the employee concerned. From an organisational point of view too, the tool facilitates planning by sending reminders to the parties concerned in advance of the date set.

Talking to employees

The HRIS module, if integrated into the company's global ERP, can take the form of an IT portal. Each employee accesses his or her work tool via a home page. And the company can use this space to pass on information to its staff. If the holidays are approaching, with the company closing in August for example, the portal can be used to remind everyone. It's a simple and effective way of ensuring that everyone has received the information.

HRIS as a strategic tool

Manage your projects more effectively

HRIS optimises your project management. A leave request validated on Syrhalogic, for example, can appear directly on the shared diary of the associated project team. This means that employees receive the information as soon as possible, so that they can plan accordingly. As for the project manager, he or she has better visibility of the resources allocated. ERP solutions such as IOvision produce dashboards for tracking time spent at the level of a team, a profit centre or the company as a whole.

Enrich your analysis

HRIS takes analysis even further. Filters by seniority, age, gender, contract, hierarchical position or salary coefficient are useful metrics for implementing the company's human resources strategy.

Choosing your tool

You have two options for managing your human resources:

Dedicated HRIS: these are dedicated applications covering all the functions specific to personnel administration and management.
HR modules to be implemented through your ERP, which most ERP packages offer. Either the module is already fully integrated into the ERP solution, as with IOvision for example. Or it can be stand-alone, as a sort of complementary extension, like Syrhalogic: the HR module in the Fitnet Manager ERP.