Willing to Find The Best Electronic Signature App? Let’s Look at 15 Top-notch Software
We have all signed contracts or official papers in our lifetime, this is such a common yet quite formal thing to do. When thinking about signing contracts, we directly picture ourselves, holding a fancy pen and signing many pages. But this is soon to be outdated.
Electronic signing is a technology that is becoming more and more used. And of course, you want to start using Esignature without knowing what to do. Fear no more, we will give you 15 software to help you find THE best electronic signature app for you.
Our 15 Best Electronic Signature Apps
1 of 15
Adobe Sign, Best for its Efficient Signature Process
For Who?
Adobe Sign is a popular Esignature app ideally suited to big companies of any sector, looking for versatile yet easy software on their mobile and computer.
Benefits and Features
Adobe Sign is perfect if you’re looking for:
- automatic records of transactions, forms, and document exchanges;
- bulk sending to send documents to multiple recipients simultaneously, available with the mega sign feature, which is perfect for contracts;
- online payment collection, allowing you to collect payment alongside signatures;
- robust integration with a wide range of popular business applications, such as Salesforce and other Adobe products;
Adobe Sign
DocHub, Best for Real Estate and Construction
For Who?
DocHub is also a quite popular app, mostly used by small companies in real estate and construction, since you can easily collaborate regarding the signing process. Don’t worry, DocHub also offers of the staple of electronic signature software.
Benefits and Features
DocHub will suit your needs if you’re looking for:
- editing your document directly from the app before sending it to your signers, allowing you to add images, texts, comments or attached files;
- integration with Google Workspace and other Google Apps, so you can e-sign seamlessly through other tools;
- building fillable PDF forms, either yours or provided templates, so you can add your signatures and initials;
- multiple signers workflow, choosing how you sign (drawing, uploading image, writing) and request signatures from as many people as you want, on mobile devices and on your computer;
- sharing easily your documents, contracts, and forms by a personal DocHub URL.
DocHub
DocuSign, Best for Businesses That Sign a Lot
For Who?
DocuSign is a comprehensive digital signature software, perfect for individuals and small to big companies of any sector (but signing quite a lot), redefining how businesses and individuals manage digital transactions.
Benefits and Features
DocuSign is a top-notch app if you’re looking for:
- offline signing features, allowing you to sign in areas with limited connection and synchronize the document later;
- detailed dashboard showing at which step is your signing process, automatically reminding the signers of the task;
- self-serve digital forms, enhancing customer interaction and streamlining data collection through the PowerForm features;
- accessibility features for more inclusivity, adhering to ADA and Section 508 standards;
- branding options to customize your documents, enhancing corporate identity and trust in digital transactions.
DocuSign
Dropbox Sign, Best for its Cloud-based Storage
For Who?
Dropbox Sign (previously HelloSign) is a popular electronic signature software, tailored to small businesses and big companies, but quite perfect for larger companies, of any sector. This app offers all the fundamental features of electronic signature apps.
Benefits and Features
You should take a look at Dropbox Sign if you’re looking for:
- customization of the signature workflow, allowing you to attach documents, automatically send reminders, change the signature type and add conditional logic;
- mobile devices-friendly forms and templates, which makes it easy for anyone to sign on their preferred tool;
- integration with other storage platforms, such as Google Drive, Microsoft SharePoint, or OneDrive, which is perfect if you deal with a lot of documents and need more storage;
- eliminating the need to switch between applications by using out-of-the-box integrations with cloud storage providers, allowing you to sign (safely) from other apps.
Dropbox Sign
eSign, Best Free Option for Freelancers
For Who?
If you’re looking to sign directly online, eSign is what you might need. Completely available online and free, you can sign and pay easily at the same time, and for free! Perfect for freelancers.
Benefits and Features
If you are looking for those points, eSign if for you:
- signing directly from your browser without having to download any app;
- importing and exporting images and text-based files from your Google Drive account without leaving eSign, so you can sign quickly and easily;
- integrated and secured payment feature, so your signers can pay alongside signing their document;
- integrated editor and notepad, so you can easily edit and customize your document without leaving eSign.
eSign
GetAccept, Best for its Sales-oriented Business
For Who?
GetAccept is an electronic signature software and CRM, focusing on user engagement and sales enablement, making it perfect for sales-oriented companies who sign a lot of business deals.
Benefits and Features
Get Accept is perfect if you’re looking for:
- signing workflow ensuring a structured and efficient signing process. You define who signs and that’s all–the process (reminders, document sending…) is automated;
- reminders automatically sent, streamlining the follow-up process;
- creating and managing documents directly from the app, which allows you to add signature fields without having to create new documents, forms, and contracts;
- a platform centralizing various sales tools, enabling faster signing and deal closing directly from the same interface.
GetAccept
OneSpan Sign, Best for its Security
For Who?
OneSpan Sign is a popular software for its focus on security, which makes it quite an appealing option for companies of any size and sector.
Benefits and Features
OneSpan Sign is made for you if you’re looking for:
- option allowing signers to safely attach additional documentation, like identity proofs, enhancing the signing process;
- retention and archives facilitating long-term storage and retention of Esigned documents, seamlessly integrated with content management systems;
- offline and remote/in-person signing options, adapting to various scenarios and devices, which ensures a seamless experience for all users;
- enhanced security with verified identity, thanks to various authentication methods, including biometrics and digital certificates.
OneSpan Sign
PandaDoc, Best for its Document Creation
For Who?
PandaDoc is a preferred choice for businesses of any size and any sector, looking to modernize their document-handling processes through Esignature.
Benefits and Features
PandaDoc is your Esignature app of choice if you’re looking for:
- focus on streamlined workflows and enhanced user experience regarding signature process, making it a valuable tool in the digital transformation of businesses;
- payment features combined with the signing process;
- unlimited signature uploading, which makes it perfect for larger companies;
- vast and free template library, streamlining document and forms creation and reuse, (especially contracts);
- collaboration tools facilitating team collaboration on documents with features like commenting and approval workflows.
PandaDoc
Signaturely, Best for its Ease of Use
For Who?
Signaturely offers the basics of electronic signatures, ideal for small businesses and individuals, making it an accessible and free option for a wide range of users.
Benefits and Features
Signature is perfect for you if you’re looking for:
- seamless collaboration to sign documents and them to one or multiple signers at a glance;
- legal validation, as the platform ensures that all signatures, initials, dates, text boxes, and checkboxes are legally binding;
- safe and secure electronic signature, while all sensitive information is encrypted and stored within databases to meet security requirements;
- simplicity and ease of use, making it quick to become familiar with.
Signaturely
SignEasy, Best for its Straightforward Digital Signing Experience
For Who?
SignEasy stands out in the Esignature app market for its blend of simplicity and functionality, making it a perfect choice for companies of any size and users of all skill levels.
Benefits and Features
SignEasy is made for you if you’re looking for:
- seamless document signing, as users can easily upload, prepare, and send documents for Esignature, streamlining the signing process;
- automatic reminders sent for unsigned documents, keeping the signing process on track when you need your signature promptly;
- centralized document management, as the platform stores and manages (and securely) all Esigned documents, enhancing organizational efficiency;
- user-centric design, reducing the complexities often associated with digital signatures;
- free options by signing your document online.
SignEasy
SignNow, Best for Seamless Team Collaboration
For Who?
SignNow improves how companies, especially small teams, handle the management and signature of documents. The signature process is as simple and effective as possible without compromising the legality and security of the signed papers.
Benefits and Features
SignNow is your app of choice if you’re looking for:
- an elaborate Esignature platform with a comprehensive toolkit (unlimited signers, specified roles, signing history, mobile-app signing) enabling users to manage all facets of document signing and workflow connections,
- manageable templates, allowing you to create and reuse team documents and forms, and use fillable forms already made,
- teamwork and collaboration tools, with features like organizational dashboards, detailing the steps of the signing process, contract and agreement negotiations,
- integrated payment features along with legally binding Esignatures,
- security of user data and documents with mobile authentication, dual-factor authentication, and conformance with various standards like GDPR, SOC 2 Type II, or HIPAA.
SignNow
SignWell, Best for Workflow Management
For Who?
SignWell is an easy-to-use electronic signature app best for medium-sized businesses and freelancers needing a more flexible approach to document management and Esigning, making it perfect for those who need an efficient, straightforward signing process.
Benefits and Features
If you’re looking for those features, SignWell is suited for you:
- advanced document workflow capabilities, allowing you to easily create, send and manage documents. You can set complex signing workflows with automatic reminders, prioritized documents and expiration dates;
- collaborative tools through features like shared templates, management options and real-time updates on document status;
- tracking of history with detailed audit report, allowing you to know when each document was signed with time stamps and full visibility;
- integration with commonly used app in companies, such as Google Drive, Slack, Trello, or DropBox.
SignWell
Smallpdf, Best for Individuals
For Who?
Smallpdf is an excellent solution for individuals looking for a free and user-friendly electronic signature app online, with other side features that will make you save time.
Benefits and Features
Smallpdf is perfect for you if you’re looking for:
- simplified Esignature process, as you just have to upload and sign your document directly on their website, and your signature is legally binding;
- comprehensive PDF tools alongside the signing feature, you can convert, merge, split and edit PDF files directly from Smallpdf;
- cloud-based storage, enabling you to securely store your signed documents online;
- cross-device compatibility allowing you to sign from many devices at the same time, enhancing flexibility and convenience;
- clean and intuitive interface, perfect if you are not tech-savvy.
Smallpdf
Xodo Sign (formerly everisign), Best Free Option for Small Businesses
For Who?
Xodo Sign, formerly known as eversign, is an electronic signature app that is quite complete and easy to handle regarding staples for Esigning, perfect for small businesses and small teams.
Benefits and Features
Xodo Sign is your app of choice if you’re looking for:
- signing everywhere on any device, from your mobile, your computer, and your tablet, or even in-person, and always with security;
- automated internal and client-facing signature, get your signatures and approvals in a quick process: declare easily the signers and recipients and they will receive secure links;
- signing the way you want, by drawing, typing or uploading an image, the system will make it look cleaner;
- uploading existing PDFs and editing your files to easily add signature fields and correct your document;
- keeping track of your past and present transactions through a complete and detailed audit trail.
Xodo Sign (formerly eversign)
Zoho Sign, Best for Streamlined Business Integration
For Who?
Zoho Sign is a popular electronic signature tool, tailored for businesses of all sizes, particularly for those already using other Zoho products and requiring enhanced security and seamless integration with a range of business apps.
Benefits and Features
Zoho Sign will suit you if you’re looking for:
- seamless integration with the Zoho ecosystem, like Zoho CRM or Zoho Books, as well as third-party apps like Google Drive or Dropbox, facilitating a unified workflow;
- mobile accessibility to allow you to sign documents on the go from its mobile app, enhancing flexibility;
- customizable template, making it easier for businesses to create and reuse standard documents before getting them signed, such as contracts, forms or NDAs;
- automated document workflow, which enables the automation of the signing process, allowing you to send, sign and manage documents efficiently.
Zoho Sign
E-Signature vs. Traditional Signature
The Differences
Well, even though they are both about signing documents, they are completely different.
The traditional signature process is rather limited, either in time or in space. If it’s a contract or NDA, the signature is most likely to be done in an office. That way, there is no doubt about who signed and when, enhancing trust and security.
Important contracts are traditionally signed during some kind of ceremonies, this holds a deep symbolism. For instance, when a company finalizes a significant sale, papers are typically signed while celebrating.
Well, you could do that through e-signature, but the meaning (or at least, the symbolism) would be quite different, right?
But, do you really have to give up on traditional signature, even when using e-signature software? Esignature offers many benefits and is not less secure when it comes to security and safety.
Let’s talk about it. 👇
Benefits of Electronic Signature
Electronic signature software comes to be quite handy, but why is that?
- You can sign from anywhere, at any time. You could be in your office, signing on your tablet, or on the subway, signing on your mobile. Esignature does not require being physically present. Easy, right?
- Obviously, since you can sign pretty much anywhere, your company might consider going fully remote, or partially at least, which makes a lot more sense when it comes to remote workers or self-employed people.
- Somehow, this might make your company able to hire people from everywhere, erasing physical limits and borders. If you find the perfect person for your job in Asia, using an electronic signature tool will definitely make it easier for you.
- You won’t use as much paper as before (especially when it comes to 17-page contracts), which will lower your cost regarding ink and printing elements. Moreover, many free options are also available. Quite an interesting way to go green, right?
- It is one of the fastest ways (and probably the most) to sign contracts or documents. You can sign everywhere, anytime. Could it be more convenient? Some apps allow you to sign offline, which makes it a lot more handy.
What About Security?
When it comes to electronic signatures, people are quick to question the security of this technology. And this is a legitimate concern.
In fact, Esignature is quite safe, if not more than our traditional signing process. Your signatures are secured, also holding legal status after being granted legal certificates:
- the ESIGN Act for the US, combined with the Uniform Electronic Transactions Act (UETA);
- the eIDAS for the EU and the UK.
And of course, you can track signatures (who signed, when, and where).
Time to Drop Your Pen
“Which of those apps is the best one for me?”, you might ask.
Well, there is no correct answer, as it will depend on your needs, your budget, and for what kind of company, or person, it is for.
But don’t forget to take a look at the features, the price, the availability of mobile devices, and the security. It’s the best way to find the tailored app for you.
And if you’re still struggling to find THE best one, we have a bunch of other electronic signature software for you. 😉
After attaining a master's degree in translation and communication, Coralie stepped into the world of SEO and copywriting, drawn by the magic of words and the art of influencing. With her social media expertise, she effortlessly navigates digital communication. Fluent in English, Japanese and French, Coralie skilfully uses her understanding of cultural and linguistic nuances to engage a broad and diverse audience.
Fun fact: In her free time, Coralie swaps her keyboard for a game controller and an apron, indulging her passions for video games and food. She’s currently on a quest to find the best ramen in Paris. 🍜