Manage your spending more easily with a company bank card

The company bank card offers a sustainable solution for managing business expenses, particularly expense claims. It is the answer to a real accounting headache and a proliferation of time-consuming entries for employees.

A business bank card is no longer reserved for management. It allows you to regain control over your expenses by giving your employees more autonomy over their business expenses. It's a simple, traceable method of payment.


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Say goodbye to paperwork: the advantages of a business bank card

Every employee who incurs business expenses can potentially be given a bank card by their company. What are the advantages?

• Simplification of expenses: each employee is responsible for expenses relating to travel (train/flight, hotel, catering, etc.) or business lunches, for example. This reduces the workload for HR and accounting departments.
• Centralisation of expenses: a company has a single account from which employee expenses are deducted, regardless of the number of bank cards attached to it.
• Real-time accounting and financial management: your accountant or CFO can view employee expenses via an interface. No more waiting for receipts.
• Save time: it is estimated that French employees spend an average of 27 minutes per expense claim. A company bank card saves this upstream expense claim processing.
• Easier management of expense claims: two figures to illustrate this point:

59% of employees do not have an expense management software package.
83% of them would be in favour of implementing such a solution in their company.

Source: Finyear

The main advantage they perceive is the possibility of being reimbursed even if the receipt is lost. The company bank card goes a step further: employees no longer need to pay in advance and waste time requesting reimbursement after the event.

With Mooncard, for example, once your card payment has been made, you receive a confirmation text message inviting you to take a photo of the receipt via the mobile application. So you don't forget, the receipt is sent and you're reimbursed! This makes it much easier to keep track of administration and manage business expenses.

The case of the virtual bank card

A virtual bank card works on exactly the same principle as a traditional bank card. This dematerialised service allows you to make payments online or remotely.

So why opt for a virtual bank card? What are the advantages?

• Flexibility : you set the limit and the period of validity,
• security : the card can be blocked at any time and offers a high response capacity, with data encrypted to the highest security standards.
• Freedom : the card can be used once or on a recurring basis, the choice is yours.

The Anytime solution offers a virtual bank card that combines all these advantages and is a powerful tool for companies that want to empower their employees to manage their spending and control their costs with complete transparency. You define the parameters of your card and the details are sent to you by SMS. All you have to do is use it! Anytime's virtual MasterCard® is compatible with all banks.

What can be done about misuse by an employee?

Misuse of business bank cards can occur, for example using the card for personal expenses or spending more than the account balance.

To avoid such abuses, we recommend that you :

• set spending limits for each card (per day, week, month, etc.),
• define a geographical zone for the validity of the card and avoid charges for unexpected expenses abroad,
• ensure that there are sufficient funds in the account being debited to avoid overdrafts and the associated charges,
• use a systematic authorisation card that checks the account balance before accepting a card payment or withdrawal.

Simplify your accounting

Without a company bank card, your employees make payments and advance their expenses. They then enter their expense claims and send invoices and receipts to the accounting or finance department for reimbursement.

Now imagine your employees making these payments using a company bank card linked to your company account. Employees save time - no more typing up their expense claims and waiting for them to be validated before being reimbursed; the workload for finance and accounting teams is reduced: they can monitor everyone's expenses in real time via an online interface, draw up budgets and react quickly to unforeseen events.

Spendesk gives you this freedom and agility. Your employees pay their expenses themselves, and simply take a photo of the receipt as proof of the expense claim. The company's expenses are presented in a single interface and transmitted to your accounting software thanks to the solution's interoperability.

I save 2 to 3 days a month on bank reconciliation. It takes me half the time to reprocess expenses at the time of closing.

Julie Dupré - Accounting and HR Assistant at Evaneos

How do you choose your company bank card?

There are several criteria to consider:

• the number of cards you need
• the price according to your budget
• spending limits,
• the possibility of setting variable ceilings for each card,
• the possibility of setting a daily, weekly or monthly limit,
• the type of card that suits you, etc.

14% of French SMEs use corporate bankcards.

Source : Mooncard

What about you? Do you need a physical bank card, or will a virtual card suffice for some of your employees who only spend online?

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Manage your business expenses easily

It's now possible to manage business expenses without passing the business card from one employee to another. Company expenses are now decentralised: each employee pays for his or her own business purchases, up to the limit set. Your employees will also be delighted to know that they no longer need to enter their expense claims!

Flexibility, transparency, traceability, security... What are you waiting for to adopt the company bank card for your employees?