Manage your expenses like a pro!
The business expenses of a SASU raise a number of questions, but are an undeniable strategic advantage. Why should this be? Quite simply because your expenses are deductible and have a significant impact on your tax bill.
However, improper behaviour can work against you.
Use our practical guide to find out how to organise your SASU expense accounts and create them from A to Z!
What are the different expenses for a SASU?
SASU expense accounts: definition
Expense statements for a SASU are documents drawn up by an employee or a company director listing the various expenses incurred in a personal capacity for the purposes of a professional activity.
There are three types of expenses in a SASU.
Social security contributions
These are the contributions deducted from the remuneration of the director of the SASU and its employees. Although the social protection process is relatively attractive for a SASU, deductions are high. The organisations deduct 65% of the salary paid, and if dividends are paid, the rate rises to 17.2%.
Tax charges
If you are a SASU subject to corporation tax, the applicable rate varies according to your size and turnover.
However, most companies pay 26.5% of their taxable profits.
Operating expenses
Lastly, operating expenses include all expenditure relating to the running of the business and depend on a number of factors, as mentioned above.
What are the deductible business expenses for the chairman of a SASU?
One of the main advantages of the SASU legal form is the reimbursement of certain business expenses.
Meal expenses
This concerns the meal expenses of the chairman of a SASU, and a distinction needs to be made between ordinary meals and business meals.
Ordinary meals are regular and disbursed on a daily basis, whereas business meals are shared with clients, partners or employees who are not attached to the company.
The director of the SASU must prove that he or she is unable to eat at home, because the location is too far away or the working hours too restrictive.
The deduction is €4.85 per meal in 2020 and you can declare two meals a day to benefit from €9.70 in tax deductions.
💡 Please note: report the amount of ordinary meal expenses in the annual statement of overheads if the amount exceeds €6,100 during a financial year.
Travel expenses through the use of a business vehicle
You are also entitled to financial reimbursement if you use a vehicle.
You will receive assistance with the purchase of fuel, car maintenance and insurance. If you hire a vehicle, the company may be able to pay the hire charges and monthly instalments.
You will need to take into account the scale of mileage costs multiplied by the distance travelled to obtain the exact amount.
Accommodation costs for SASU domiciled with its chairman
If your business is located in the home of the head of the SASU, then a specific proportion of current expenses will be accounted for, such as :
- water and electricity bills
- rent
- communication costs
- council tax,
- insurance premiums.
Our advice for organising your SASU expense accounts
Record your SASU business expenses
Draw up expense reports to record your expenses, specifying :
- The expense claim number,
- the date of payment
- a description of the expense
- the amount excluding or including VAT,
- the reason,
- the persons or companies involved.
Fill in your expense claims correctly
Given that your expense claims may be subject to a tax audit, it is vital to ensure that they are accurate. Protect yourself against penalties by providing as much information as possible. If the information you provide is inaccurate, you may be suspected of tax fraud.
It is essential that you provide the name of the organisation receiving the payment and that of the manager, with details of the amount (e.g. excluding VAT, VAT, including VAT).
Provide the right supporting documents
Supporting documents are clear proof of your good faith and are important in the event of a tax audit. Make sure you keep your till receipts, invoices or receipts. Some expenses require the receipt to include additional information. If you do not meet these conditions, you may be refused reimbursement.
If your employees are unable to provide proof of expenses, there are several methods available:
- Attestations on honour,
- duplicates,
- bank statements or credit card receipts.
Obviously, this type of case must remain exceptional. We advise you to refuse this type of alternative proof if it is used repeatedly. You will always be asked to provide proper, printed proof of payment in the event of an inspection.
We want to hear from you! What advice would you give us for managing SASU expense accounts?