10 business travel platforms for stress-free business trips
Managing business trips, whether in France or abroad, is often a real headache for companies.
Although a specialist travel agency can help you book hotels and flights, it generally doesn't cover every aspect of a business trip.
Fortunately, it is now possible to control all the associated processes from the Internet. Using a business travel platform greatly simplifies operations, making HR and finance teams more efficient and productive.
Discover the 10 best business travel platforms in our comparison article! 🚄
What is a business travel platform?
A business travel platform is a digital tool used to manage employees' business travel from A to Z (customer meetings, conferences, trade fairs, training, etc.).
This software solution offers a variety of functions to support HR, administrative and financial teams in planning and managing employee business travel.
In particular, these teams use it to :
- make transport and hotel reservations;
- monitor budgets and centralise all expense reports;
- ensure rigorous control of each traveller's costs.
😀 Thanks to these tools, companies can manage their resource-related operations more finely, while providing optimum service to their travelling employees.
4 key benefits of using a business travel platform
#1 Simplified planning and booking
Some business travel platforms optimise the organisation of planning information (validation emails, tickets, etc.).
When you make your reservations, all you have to do is look at the different options for accommodation, transport (train, plane, car, etc.) and other aspects of business travel, and then choose the one that suits you best.
✅ In just a few clicks, our dedicated teams :
- compare offers and prices ;
- and select the options best suited to the traveller's needs ;
- all within the budget set by the company.
#2 Compliance and control
On your business travel platform, you define the rules to be complied with, with the aim of deploying a better control system for business travel.
This function ensures that bookings comply with the company's travel policy, while respecting predefined budget limits. In addition, managers can ensure that each traveller complies with the conditions defined by management.
#3 Increased visibility
With a business travel tool, you get an overview of travel and expenses.
Data analysis makes it easier to:
- identify trends
- adjust travel policy
- optimise the organisation of future business trips.
In this way, you can keep a closer eye on your costs and tailor the solutions proposed to the real needs of employees and the company. 👍
#4 Ongoing assistance
By using a business travel platform, employees have access to invaluable assistance throughout their trip, whether it's comparing the offers available, getting answers and recommendations, etc.
In fact, this software incorporates cutting-edge technologies, such as chatbots and AI systems, helping to provide a high-quality customer service before, during and after the trip.
In short, these features promise a better experience for every traveller. 🤩
How do you choose your business travel platform?
Choosing the right business travel platform is like finding your ultimate co-pilot for your travels. That's why you need to analyse several criteria conscientiously.
First of all, make sure that the solution provides centralised management of your bookings: flights, hotels, transport, etc... all your needs must be met in just a few clicks.
Then think about your company's travel policy. Your software needs to comply with it without complicating the organisation of employee travel.
🔎 Also look at the following elements:
- Integration with your other tools. Compatibility with your expense management software or your business diaries will save you precious time.
- Support from the publisher. If the unexpected happens, being able to count on 24/7 support clearly makes all the difference.
- The cost. Beware of hidden charges to avoid unpleasant surprises.
- User experience. Go for a fluid user experience. An intuitive, ergonomic interface will make your tasks quicker and more enjoyable.
By taking these factors into account, you're sure to find a platform that will simplify your journeys while meeting your requirements.
Summary table of the 10 best business travel platforms in 2025
The best platforms for booking and managing your business travel
Airbnb For Work
🤝 Presentation
Airbnb for Work is a variant of the well-known Airbnb, designed for business travel. It offers accommodation tailored to different needs, with specific facilities such as workspaces.
Travellers, for their part, benefit from a warmer, more personalised environment than in a traditional hotel.
Flexibility is one of Airbnb For Work's key assets: the platform offers flexible cancellation options and accommodation located close to the main business centres.
🛠️ Key features
In addition to online accommodation booking, Airbnb For Work offers features such as :
- saving and printing receipts in PDF format ;
- generating and exporting expense reports;
- centralised invoicing
- tracking expenses from a dashboard;
- adding a variety of payment methods.
Booking.com
🤝 Presentation
Well-known to individuals, Booking.com can also be used as a business travel platform for companies. It offers a wide range of accommodation, from hotels to short-term rentals.
Thanks to its intuitive interface and advanced filter system, you can easily book flights, rental cars and airport taxis from a single location.
Finally, Booking.com's offer includes flexible rates and exclusive discounts thanks to the Genius programme, which rewards regular travellers.
🛠️ Key features
Booking.com's main functionalities focus on :
- reservation management ;
- virtual credit card generation
- an online comparator;
- Verified reviews from other travellers;
- capping of accommodation budgets.
Bolt Business
🤝 Presentation
Bolt Business is a comprehensive platform dedicated to business travel management. The service enables companies to organise their employees' business travel with ease, while respecting budgets and travel policy.
The solution provides a range of transport options, from chauffeur-driven cars to electric scooters, ideal for short journeys.
Centralised invoicing simplifies accounting by grouping all journeys on a single invoice.
Special mention should be made of the Bolt Business options for offering your employees a sustainable travel experience, with CarbonNeutral® certified journeys.
🛠️ Key features
Bolt Business offers the following functions:
- instant vehicle reservation
- simplified, centralised invoicing
- cost control with detailed reports;
- worldwide coverage for business travel;
- flexible transport options.
Navan
Navan sets itself apart from the market by managing both business travel and expense reports. It covers all stages of the process, from booking flights and hotels to processing expenses.
With Navan, companies have access to a wide range of services. Office and travel managers benefit from total visibility and real-time monitoring of travel, while enhancing travel security. For finance teams, the platform automates expense reconciliation and simplifies report generation. It also integrates with your accounting software.
It's also worth noting that the publisher places great emphasis on the user experience, as demonstrated by Navan's intuitive interface and 24/7 support.
🛠️ Key features
Navan offers a number of interesting features:
- a comprehensive booking platform
- automatic processing of expense reports
- advanced dashboards
- automatic expense reconciliation
- an integrated, intelligent payment card.
Rocketrip
🤝 Presentation
In the business travel management solutions sector, Rocketrip stands out for its differentiating value proposition. It is designed to optimise spending by encouraging employees to save money.
How does Rocketrip do this? Through dynamic forecasting technology, which establishes a 'Price to Beat' based on the company's travel policy and market rates.
By choosing more economical options, travellers receive rewards in the form of vouchers or charitable donations.
What's more, an analytical dashboard helps you track savings in real time.
🛠️ Key features
Rocketrip includes intelligent features such as :
- travel cost forecasting ;
- corporate policy integration;
- an employee rewards system;
- connection with business travel management tools.
- Real-time expense reports.
TravelPerk
🤝 Presentation
TravelPerk's corporate travel management service takes care of the entire business travel booking process, offering a full range of options: flights, hotels, car hire, etc.
Companies then control their budgets by applying personalised travel policies, while saving time on organising employee travel.
TravelPerk focuses on ease of use, with an intuitive interface that appeals to users, and 24/7 support in case of problems.
Finally, TravelPerk's integration with your business management tools makes managing your business travel much easier.
🛠️ Key features
TravelPerk offers a wide range of features, including :
- accommodation, air and vehicle reservations ;
- centralisation and tracking of all travel data;
- automatic validation of expenses
- VAT recovery;
- a travel tracker.
The best software for managing expense reports and business expenses
💡 Worth noting: when the subject of business travel platforms comes up, the first thing that comes to mind is travel booking and management solutions.
However, it's impossible to overlook expense claim management software, as it completes the process by tracking expenses. Without this software, processing expense reports quickly becomes a real headache. 🤯
Here's why these two solutions complement each other:
- automate processes to avoid human error ;
- real-time monitoring of expenses to control costs;
- reconciliation with corporate travel policies.
In short, travel platforms handle the booking and organisation, but without good expense management software, control over business expenses remains unclear. It's a winning combination, then, for hassle-free management of business travel!
Expensya
🤝 Presentation
Expensya is a comprehensive expense management solution designed to simplify the tracking of business expenses. Using its mobile app, employees capture a photo receipt and then automatically generate an expense report.
The platform also offers payment cards, guaranteeing better control of budgets and expenses in real time. What's more, it incorporates personalised spending policies. This helps you to better comply with your organisation's internal rules. This flexibility also extends to multi-currency and multi-country management (handy for international companies!).
Last but not least, Expensya users appreciate the analytical dashboards that provide a clear and detailed view of expenses, for better decision-making.
🛠️ Key features
Expensya includes intelligent features such as :
- scanning of receipts using OCR technology ;
- automatic or manual validation of expenses
- allocation of virtual and physical payment cards;
- currency conversion;
- integration with your ERP, accounting or payroll software.
Rydoo
🤝 Presentation
Rydoo is a business expense management solution that simplifies and automates the tracking of your company's expenses. With features such as intelligent receipt scanning, employees submit their expense reports in just a few seconds.
What's more, the system integrates business payment cards for real-time expense control. The platform also includes automatic validation circuits, which you set up according to your internal rules.
And to ensure optimum monitoring of expenditure and identify opportunities for budget optimisation, you can rely on detailed analytical reports.
🛠️ Key features
Rydoo brings together intelligent features such as :
- automatic capture of expenses via the mobile application ;
- automatic approval of expenses in line with company policy;
- extraction of data in a variety of formats
- integration with more than 35 software and ERP applications;
- synchronisation with payment systems.
Spendesk
🤝 Presentation
Spendesk business expense management software simplifies the execution of your expense report and purchasing processes. Among other things, it lets you control budgets in real time using virtual and physical payment cards.
At the same time, the platform automates the processing of invoices and claims. You can also define spending limits and intelligent approval workflows in line with your internal policies.
Integration with other accounting tools makes your financial operations more fluid, while detailed reports provide an accurate analysis of expenditure.
🛠️ Key features
Spendesk includes features such as
- creation of virtual and physical payment cards ;
- automatic collection of receipts
- real-time monitoring of budgets from a dashboard;
- supplier invoice management
- automation of pre-accounting tasks.
Swile
🤝 Presentation
Swile (formerly Lunchr) presents itself as a modern meal voucher management solution, enabling organisations to distribute Mastercard cards to their employees to pay for their meals. These cards are accepted in over 180,000 restaurants in France.
With Swile, employees keep track of their balances and manage their transactions via the mobile application, in a very simple and secure way. What's more, with the group ordering function, employees can make real savings!
In short, Swile makes it easy to manage meal vouchers, without the constraints of paper.
🛠️ Key features
Swile integrates a whole range of functions, including :
- transport and accommodation reservations ;
- creation of corporate cards and luncheon vouchers;
- automatic validation of expenses
- invoicing;
- integration with accounting tools.
What should we remember about the business travel platform?
Using a business travel platform is a strategic way of minimising the costs associated with business travel, while boosting the efficiency of HR departments and the CFO.
However, we recommend that you choose your software carefully if you want to reap the promised benefits. So it's important to study the different offers available on the market in depth to find the solution best suited to the needs of your company and your business travellers.
Article translated from French