From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Efficiently manage your documents with this software. Enjoy easy file sharing, secure storage, and streamlined workflows.
With this document management system, you can organise, search, and retrieve your files in seconds. Customisable access levels ensure your data is safe, while automated workflows simplify your processes. Collaborate with your team and clients with ease.
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Streamline document management with easy storage, sharing and collaboration. Automate workflows, track changes and access from anywhere.
Echo Publish simplifies document management by providing a secure platform to store, share and collaborate on documents. The software automates workflows, tracks changes and ensures easy access from any device. It's a comprehensive solution for teams looking to streamline their document management process.
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Streamline document management with a powerful SaaS solution. Organise, store, and share files easily, with advanced security features to keep your data safe.
With features like version control, access control, and automated workflows, this software ensures you always have the latest version of your documents, and that only authorised users can access them. Plus, with cloud-based storage, your files are accessible from anywhere, at any time.
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Streamline your document management with our software. Securely store files, access them from anywhere, and collaborate with ease.
Ennov Doc offers a comprehensive document management system that simplifies file sharing and collaboration. Its secure storage and easy accessibility from anywhere make it ideal for businesses of all sizes. With Ennov Doc, you can streamline your workflow, boost productivity, and reduce errors.
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Streamline your document management with advanced automation, secure access control, and integration capabilities.
With features like optical character recognition, version control, and customizable workflows, you can easily manage, store, and retrieve all your documents in one place. Plus, the software's mobile app allows you to access and work on files from anywhere.
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Efficiently manage your documents with this cloud-based software. Organise, track and store files in one centralised location.
With this document management system, you can easily retrieve and share files across teams. Its user-friendly interface and automated workflows streamline document processes, saving you time and resources. Plus, its security features ensure your sensitive information stays protected.
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Streamline your document management with this powerful software. Organize, store, and retrieve files with ease.
With its advanced search functions and customizable workflows, this software simplifies document management. Its security features ensure your data is protected.
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Organize and manage all your documents effortlessly with this software. Automate processes, set permissions, and access files from anywhere.
With this document management system, you can easily create custom workflows, collaborate with colleagues, and track document versions. Its intuitive interface and powerful search functionality make finding and sharing files a breeze. Plus, with robust security features, you can rest assured that your data is always safe.
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A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralises and organises your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognises documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronisation feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronise when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signature or digital archiving with probative value.
Dematerialising documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationship, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system software is designed to manage, organize, and store documents electronically. It works by providing a centralized location for users to store, retrieve, and share documents securely. The software automates document workflows, making it easy to collaborate, track changes, and maintain version control.
When looking for document management system software, it's important to look for features like document indexing, search functionality, version control, document security, automated workflows, and integration capabilities. These features will help you effectively manage your documents while improving efficiency and productivity.
Document management system software offers numerous benefits for companies, including improved document organization, increased productivity, reduced costs, enhanced security, streamlined workflows, and easier collaboration. With a document management system in place, you can improve the way your company handles documents and increase efficiency across all departments.
There are many great document management system software options available, including Microsoft SharePoint, Google Drive, Dropbox Business, Box, and Adobe Document Cloud. Each software has unique features and capabilities, so it's important to assess your company's specific needs and choose the software that best meets those needs.
There are several free document management system software alternatives available, including OpenKM, LogicalDOC, Alfresco, SeedDMS, and Nuxeo. These software options offer basic document management functionalities, such as document storage, indexing, and search capabilities. However, they may have limited features compared to paid options.
