From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Sqalia Global XP is a cutting-edge software designed for enterprises seeking advanced management solutions.
Tailored for large-scale businesses, it stands out with its seamless integration capabilities, robust analytics, and customisable workflows, ensuring efficiency and innovation.
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E-admin is a sophisticated software designed for administrative professionals aiming to streamline operations.
Targeting small to medium-sized enterprises, it offers powerful task automation, seamless document management, and intuitive scheduling capabilities to optimise workplace efficiency.
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DocStar is a robust document management software designed for businesses seeking enhanced workflow efficiency and organised file handling.
Targeting enterprises of all sizes, it offers seamless integration, automated workflow solutions, and powerful search capabilities, distinguishing itself in the market.
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Streamline document management with this SaaS software. Features include secure file storage, version control and easy collaboration.
With this software, users can organise and store important documents safely in the cloud. The system allows for easy collaboration with team members, with version control ensuring that all changes are tracked. With user-friendly features, this SaaS software is perfect for businesses looking to streamline their document management processes.
Read our analysis about AssaiTo Assai product page
Bechtle offers an all-encompassing platform for efficient business management.
Designed for enterprises seeking seamless operational integration, it features comprehensive project management, advanced data analytics, and collaborative tools that outpace competitors.
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The Affinda Platform is an advanced data extraction tool designed for businesses seeking to automate manual data entry tasks.
Ideal for industries like finance and HR, it stands out with its high accuracy, user-friendly interface, and seamless API integration. Simplify operations and unlock data-driven insights effortlessly.
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Elise is a robust software solution designed to enhance workplace efficiency for businesses of all sizes.
Ideal for professionals seeking seamless workflow automation, this software boasts comprehensive task management, intuitive document handling, and excellent collaboration features.
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Boost productivity with this document management system. Streamline processes, automate workflows and collaborate with team members.
With this software, you can centralise all your documents in one secure location, making it easy to find and access them. The system allows you to automate routine tasks, such as approvals and notifications, freeing up time for more important work.
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Efficiently store and manage your documents with advanced search and access controls.
With its powerful search capabilities and customisable access controls, this software streamlines document management. Its intuitive interface and robust storage options make it a top choice for businesses seeking a reliable and scalable solution.
Read our analysis about NuxeoBenefits of Nuxeo
cloud-native
scalable and performant
Artificial intelligence
To Nuxeo product page
Efficient document management solution with cloud storage, collaboration tools, and seamless integration with other Google products.
"Google Drive offers users the ability to securely store and access files from anywhere with an internet connection. The software's collaboration tools allow for real-time editing, commenting and sharing with team members, making it an ideal solution for remote work.
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Streamline document management with cloud-based software. Collaborate, store and share files effortlessly.
With advanced features like version control, user access controls and integration with other tools, Zoho Docs makes document management a breeze. Access your files from anywhere, on any device with ease.
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Streamline your document management with advanced organisation and search features.
With bSource, you can easily categorise and tag your documents, making them easily searchable. You can also set access permissions and receive notifications for document updates, ensuring your team stays on top of important changes.
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Organize, track, and share documents with ease. Streamline workflows and improve collaboration.
CERF simplifies document management by providing a centralized location for storing, tracking, and sharing files. With features such as version control and customizable access permissions, teams can work more efficiently and effectively. Plus, CERF integrates with other tools to further streamline workflows.
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Streamline your document management with this powerful software. Easily store, organise and share your files securely online.
With intuitive user interface and customisable permissions, ContractWorks makes it easy for teams to collaborate on documents. Automated reminders and audit trails ensure compliance and accountability.
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Streamline your document management with our SaaS software. Automate workflows, track changes, and securely store files.
With our document management system, you can easily collaborate on files, set permissions, and access documents from anywhere. The software integrates with other applications, making it a versatile tool for your business needs. Its intuitive interface and robust features make it a top choice for streamlining your document management processes.
Read our analysis about Corona DMSTo Corona DMS product page
Streamline document management with advanced search, version control and secure access.
CuadraSTAR SKCA simplifies document management with its robust search capabilities, version control and secure access. With the ability to track changes and control access to sensitive information, this software is ideal for businesses with a large volume of documents.
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Streamline your document management with powerful software that simplifies your workflow, allowing you to easily create, store, and manage your documents.
Our document management system is designed to improve your business processes by providing a comprehensive set of tools that enable you to easily organize and manage your documents. With DeliveryWare, you can store, share, and collaborate on documents from anywhere, at any time.
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Efficiently manage, track and distribute documents with this cloud-based software. Streamline your workflow and increase productivity.
Stay on top of your document management with features like automated revision control, document approval workflows, and customizable document templates. Collaborate with team members and clients in real-time, and securely share documents with external parties.
Read our analysis about DocBossTo DocBoss product page
Streamline your document management with this software. Enjoy easy access, secure storage, and efficient collaboration.
This software offers a range of features to simplify your document management processes. With its user-friendly interface, you can easily access, store, and share your documents securely. Its collaboration tools allow for efficient teamwork, while its advanced search capabilities enable quick retrieval of specific documents.
Read our analysis about DocceptTo Doccept product page
Efficiently manage and organise your documents with our software. Streamline your workflow and increase productivity with ease.
With our document management system, you can store, share, and collaborate with others in real-time. Our advanced search functionality and version control ensure that you always have access to the latest version of your documents, while our secure cloud-based storage keeps your data safe and accessible from anywhere.
Read our analysis about DocXellentTo DocXellent product page
A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralises and organises your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognises documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronisation feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronise when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signature or digital archiving with probative value.
Dematerialising documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationship, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system software is designed to manage, organize, and store documents electronically. It works by providing a centralized location for users to store, retrieve, and share documents securely. The software automates document workflows, making it easy to collaborate, track changes, and maintain version control.
When looking for document management system software, it's important to look for features like document indexing, search functionality, version control, document security, automated workflows, and integration capabilities. These features will help you effectively manage your documents while improving efficiency and productivity.
Document management system software offers numerous benefits for companies, including improved document organization, increased productivity, reduced costs, enhanced security, streamlined workflows, and easier collaboration. With a document management system in place, you can improve the way your company handles documents and increase efficiency across all departments.
There are many great document management system software options available, including Microsoft SharePoint, Google Drive, Dropbox Business, Box, and Adobe Document Cloud. Each software has unique features and capabilities, so it's important to assess your company's specific needs and choose the software that best meets those needs.
There are several free document management system software alternatives available, including OpenKM, LogicalDOC, Alfresco, SeedDMS, and Nuxeo. These software options offer basic document management functionalities, such as document storage, indexing, and search capabilities. However, they may have limited features compared to paid options.
