From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Gargantua is a cutting-edge project management tool designed for teams of all sizes seeking to optimise productivity and streamline collaboration.
Tailored for project managers and team leaders, it offers real-time collaboration, advanced resource allocation, and intuitive time-tracking features.
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Sqalia Global XP is a cutting-edge software designed for enterprises seeking advanced management solutions.
Tailored for large-scale businesses, it stands out with its seamless integration capabilities, robust analytics, and customisable workflows, ensuring efficiency and innovation.
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E-admin is a sophisticated software designed for administrative professionals aiming to streamline operations.
Targeting small to medium-sized enterprises, it offers powerful task automation, seamless document management, and intuitive scheduling capabilities to optimise workplace efficiency.
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DocStar is a robust document management software designed for businesses seeking enhanced workflow efficiency and organised file handling.
Targeting enterprises of all sizes, it offers seamless integration, automated workflow solutions, and powerful search capabilities, distinguishing itself in the market.
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Streamline document management with this SaaS software. Features include secure file storage, version control and easy collaboration.
With this software, users can organise and store important documents safely in the cloud. The system allows for easy collaboration with team members, with version control ensuring that all changes are tracked. With user-friendly features, this SaaS software is perfect for businesses looking to streamline their document management processes.
Read our analysis about AssaiTo Assai product page
Bechtle offers an all-encompassing platform for efficient business management.
Designed for enterprises seeking seamless operational integration, it features comprehensive project management, advanced data analytics, and collaborative tools that outpace competitors.
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The Affinda Platform is an advanced data extraction tool designed for businesses seeking to automate manual data entry tasks.
Ideal for industries like finance and HR, it stands out with its high accuracy, user-friendly interface, and seamless API integration. Simplify operations and unlock data-driven insights effortlessly.
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Elise is a robust software solution designed to enhance workplace efficiency for businesses of all sizes.
Ideal for professionals seeking seamless workflow automation, this software boasts comprehensive task management, intuitive document handling, and excellent collaboration features.
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Boost productivity with this document management system. Streamline processes, automate workflows and collaborate with team members.
With this software, you can centralise all your documents in one secure location, making it easy to find and access them. The system allows you to automate routine tasks, such as approvals and notifications, freeing up time for more important work.
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iGuana iDM is a sophisticated document management system designed to help businesses effectively manage their documents and workflows.
Ideal for organisations in need of digitisation and automation, it offers exceptional features like automated document processing and seamless integration with existing systems.
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Efficiently store and manage your documents with advanced search and access controls.
With its powerful search capabilities and customisable access controls, this software streamlines document management. Its intuitive interface and robust storage options make it a top choice for businesses seeking a reliable and scalable solution.
Read our analysis about NuxeoBenefits of Nuxeo
cloud-native
scalable and performant
Artificial intelligence
To Nuxeo product page
Discover Daryus, your all-in-one project management solution tailored for small to medium-sized enterprises.
Enhance collaboration, streamline processes, and boost productivity with its intuitive task management, real-time communication, and dynamic reporting features.
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ELO ECM Suite offers businesses a powerful document management solution tailored for efficiency and seamless collaboration.
Ideal for medium to large enterprises, its standout features include advanced workflow automation, comprehensive integration capabilities, and intelligent information retrieval.
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Doxtreem by Numen offers a robust document management solution designed for businesses seeking to optimise workflows and improve collaboration.
With advanced search capabilities, seamless integration, and customizable workflows, Doxtreem stands out as an invaluable tool for enhancing organisational productivity.
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Efficient document management solution with cloud storage, collaboration tools, and seamless integration with other Google products.
"Google Drive offers users the ability to securely store and access files from anywhere with an internet connection. The software's collaboration tools allow for real-time editing, commenting and sharing with team members, making it an ideal solution for remote work.
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ShareGate is a powerful tool designed for IT professionals and businesses, streamlining the process of migrating to Office 365.
It offers seamless integration, comprehensive reporting, and an intuitive migration experience, ensuring a smooth transition with minimal disruption.
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ECIT Digital empowers small to medium-sized enterprises with cutting-edge accounting software.
Designed to simplify financial management, it offers streamlined invoicing, real-time financial insights, and seamless integration with existing systems, setting it apart from traditional solutions.
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DocuGenerate is an innovative tool for seamless document creation aimed at businesses of all sizes.
It stands out with its intuitive template-based approach, robust integration capabilities, and automated workflow processes, making it a valuable asset for streamlining document-related operations.
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SOP Plugin serves businesses by automating standard operating procedures, aiming to optimise efficiency and compliance.
Ideal for SMEs, it offers seamless integration, custom workflows, and real-time collaboration, distinguishing itself through its adaptability and robust performance.
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Streamline document management with cloud-based software. Collaborate, store and share files effortlessly.
With advanced features like version control, user access controls and integration with other tools, Zoho Docs makes document management a breeze. Access your files from anywhere, on any device with ease.
Read our analysis about Zoho DocsTo Zoho Docs product page
A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralises and organises your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognises documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronisation feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronise when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signature or digital archiving with probative value.
Dematerialising documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationship, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system software is designed to manage, organize, and store documents electronically. It works by providing a centralized location for users to store, retrieve, and share documents securely. The software automates document workflows, making it easy to collaborate, track changes, and maintain version control.
When looking for document management system software, it's important to look for features like document indexing, search functionality, version control, document security, automated workflows, and integration capabilities. These features will help you effectively manage your documents while improving efficiency and productivity.
Document management system software offers numerous benefits for companies, including improved document organization, increased productivity, reduced costs, enhanced security, streamlined workflows, and easier collaboration. With a document management system in place, you can improve the way your company handles documents and increase efficiency across all departments.
There are many great document management system software options available, including Microsoft SharePoint, Google Drive, Dropbox Business, Box, and Adobe Document Cloud. Each software has unique features and capabilities, so it's important to assess your company's specific needs and choose the software that best meets those needs.
There are several free document management system software alternatives available, including OpenKM, LogicalDOC, Alfresco, SeedDMS, and Nuxeo. These software options offer basic document management functionalities, such as document storage, indexing, and search capabilities. However, they may have limited features compared to paid options.
