From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Efficiently manage documents with this SaaS solution that allows for easy organisation and sharing.
R2 Docuo offers a user-friendly interface for document management, with features such as version control, access permissions, and the ability to search and retrieve documents quickly. It also allows for collaboration and real-time editing, making it a great tool for remote teams.
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Streamline your document management with powerful features for collaboration, version control, and access permissions.
RDMS simplifies document sharing with built-in workflows for approvals and comments. Keep track of all changes with real-time notifications and access audit logs for compliance.
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A powerful document management system that streamlines workflows and enhances collaboration.
Redmap offers intuitive features such as version control, document sharing, and task assignment, making it easy to manage and track documents. It also includes robust security and access controls, ensuring sensitive data is protected. The software's user-friendly interface and customizable templates allow for seamless integration into existing workflows.
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Efficiently manage and share documents with ease. Streamline workflows and ensure compliance with robust security measures.
SharePoint 2016's document management system allows for easy collaboration and version control, reducing errors and increasing productivity. The software's security features ensure that sensitive information is protected, while its search capabilities make finding documents quick and easy.
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Streamline document management with our software. Access, edit and share files easily.
HistoCyb's Document Management System simplifies the document management process by providing easy access to files, allowing for quick editing and secure sharing. With HistoCyb, businesses can streamline their document management process and increase productivity.
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Efficiently manage and edit your documents with this powerful software that offers advanced features such as conversion, merging, and security.
With a user-friendly interface, SODA PDF allows you to easily convert files to and from various formats, merge multiple documents into one, and protect your sensitive information with password encryption and digital signatures. Its advanced OCR technology also enables searchable and editable PDFs.
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A powerful document management system that streamlines workflow, improves collaboration and enhances security.
With Accusoft, users can easily organise and access documents, automate tasks, and track changes. Its robust security features ensure that sensitive data is protected at all times. Plus, the software integrates seamlessly with other business applications, providing a comprehensive solution for document management.
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Streamline your document management with our software. Access, organize and share your files securely from anywhere.
Our document management system allows you to set access permissions, track version history, and automate workflows. Say goodbye to cluttered folders and hello to efficient collaboration.
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Streamline your document management with powerful software that simplifies workflows, enhances security, and improves collaboration.
With advanced search and indexing capabilities, you can easily find and retrieve documents. Intuitive interface and customizable features make it easy to use and adapt to your business needs. Plus, automatic version control and audit trails ensure compliance and accountability.
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Manage your documents with ease. Streamline workflows, increase productivity and reduce costs with our powerful document management system.
Documind is designed to simplify document management. Its intuitive interface allows you to quickly store, retrieve and share files securely. With automated workflows and powerful search capabilities, you can streamline your processes and reduce manual errors. Plus, with access from anywhere, you can collaborate with your team effortlessly.
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Automate document processing and boost efficiency with this document management system.
IBM Datacap provides intelligent capture and recognition of documents, automating data entry and reducing manual errors. It also enables secure storage, retrieval and sharing of documents across teams and departments.
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Efficiently manage all your documents with this powerful software. Stay organized and easily find what you need.
With advanced search and categorization features, GreenGed makes it easy to manage a large volume of documents. Access files from anywhere with cloud storage and collaborate seamlessly with team members.
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Streamline your document management with this SaaS software. Enjoy features such as document tracking, version control, and secure storage.
With this software, you can easily manage and organize all your documents in one place. The document tracking feature allows you to see who has accessed a document and when. The version control feature ensures that everyone is working on the latest version of a document, and the secure storage keeps your documents safe from unauthorized access.
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A powerful document management system that allows you to easily create, edit, and send PDFs.
With gotomaxx PDFMAILER, you can securely send large files, track document delivery, and automate workflows. Its user-friendly interface and customizable templates make it a great choice for businesses of all sizes.
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Streamline your document management with our software. Organize, search and share files with ease.
Our document management system offers intelligent search, automatic tagging, and secure sharing capabilities. Increase productivity and collaboration with Outmind.
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Quickly find the information you are looking for in your too
Preview and classification in the interface
GDPR Certification, ISO 27001:2013, SSAE16, SOC1, SOC2, SOC3
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Powerful document management system with advanced OCR technology for easy organisation and retrieval of documents.
Fileee is a feature-rich software that enables users to easily upload, organise and retrieve documents. Its advanced OCR technology recognises text in scanned documents, making them searchable and editable. It also offers customisable tags, automatic categorisation, and secure cloud storage for easy access anytime, anywhere.
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Organize, share and store documents securely. Automate workflows and increase productivity.
Amagno's Document Management System allows you to easily manage and share documents while maintaining security. Its automation features streamline workflows, saving time and increasing productivity.
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Efficiently manage your documents with this cloud-based solution. Store, share, and collaborate on files securely.
ANT'box offers a user-friendly interface and advanced features such as version control, document tagging, and customizable access permissions. It ensures compliance with industry regulations and reduces the risk of data loss. With ANT'box, you can streamline your document management process and increase productivity.
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Efficiently manage your documents with this cloud-based system. Streamline your workflow and collaborate with ease.
Store, organise and share your documents securely. Access them from anywhere and collaborate with your team in real-time. Customise your workflow and automate repetitive tasks to save time and increase productivity.
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This document management system software streamlines document storage, retrieval and sharing, and offers secure access control, versioning and search functionalities.
With its user-friendly interface, JDOC makes it easy to organise and manage documents, while ensuring compliance with industry regulations. Its integration with other systems and ability to automate workflows further simplifies processes and enhances productivity.
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A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralises and organises your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognises documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronisation feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronise when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signature or digital archiving with probative value.
Dematerialising documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationship, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system software is designed to manage, organize, and store documents electronically. It works by providing a centralized location for users to store, retrieve, and share documents securely. The software automates document workflows, making it easy to collaborate, track changes, and maintain version control.
When looking for document management system software, it's important to look for features like document indexing, search functionality, version control, document security, automated workflows, and integration capabilities. These features will help you effectively manage your documents while improving efficiency and productivity.
Document management system software offers numerous benefits for companies, including improved document organization, increased productivity, reduced costs, enhanced security, streamlined workflows, and easier collaboration. With a document management system in place, you can improve the way your company handles documents and increase efficiency across all departments.
There are many great document management system software options available, including Microsoft SharePoint, Google Drive, Dropbox Business, Box, and Adobe Document Cloud. Each software has unique features and capabilities, so it's important to assess your company's specific needs and choose the software that best meets those needs.
There are several free document management system software alternatives available, including OpenKM, LogicalDOC, Alfresco, SeedDMS, and Nuxeo. These software options offer basic document management functionalities, such as document storage, indexing, and search capabilities. However, they may have limited features compared to paid options.
